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Law Firm Conference

In an effort to save time, more law firm conference and depositions are being conducted over the phone. Teleconferencing is proving to be a boom in expediting legal processes that used to tie up manpower and office staff. In other words, more cases can be handled in less time.

There are many applications and reasons why law firms are adopting this technology. But primarily, attorneys are finding that depositions, or conferences with judges, are ideal purposes for using audio conferencing.

Law firms have the choice of getting their own conference hardware and software which can be quite expensive to set up and maintain. However, the vast majority find that is much less trouble to just outsource the conferencing service. There are no upfront costs, no set up fees, no equipment to buy or maintain, no long term contracts, and you are only charged for what you use -- avoiding all overhead costs. Better yet, you can get invoices from the conference vendor that can be coded to specific cases so accounting can have a much each job of allocating expenses.

Law firm administrators, who used to be forced to divide the costs of legal conference calls among the various participants and opposing law firms, are relieved to find out that those days are long gone. Law firm conference services can bill each party separately, thus saving additional aggravation and streamlining back office operations.

The biggest advantage to outsourcing law firm conferences is the having being managed by a professional operator. Operator conference calls constitute the highest level of service available and involve full time operators who call each participating party and put them into a conference call. Quite simply, a list of the participant names and phone numbers is emailed to the phone conference call company, along with the schedule and time of the conference and whatever billing codes the law firm assigns the case. At the designated time, operators will call out to each participant and begin the conference call. This is very convenient and there is no requirement for you to call into the conference yourself. If requested, an operator will be on the call to handle any technical issues that may arise.

Another service option is to have all the parties call a toll free conference number themselves, with an operator who greets each caller and collects the billing code information. This works, but since it's generally the same per minute rate as the operator dial out service, most law firms opt to have the operators call them. Transcription and translation services are also available for an additional fee.

Court reporters can also resell or become agents and increase revenues for their firms by adding a value added service such as law firm conferencing to their menu of available services. They can simple outsource the service as well, without the need of hiring additional staff or worrying about equipment costs.

Billing is pay as you go, so you are never charged for more service than what you need or use. If there are some days, weeks or months the service isn't used, there are no costs levied and no monthly minimum usage. All in all, the adoption of teleconferencing to better manage depositions and increase law firm productivity is soaring in popularity.

Lee Simonson

Here is an excellent resource for outsourcing law firm conferences:

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Filed Under: Practice Management


About the Author: Here is an excellent resource for outsourcing law firm conferences:

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